Fall-In 2012 - Event Registration

GAME MASTER EVENT REGISTRATION

IMPORTANT INFORMATION!: The primary GM (not assistants) will automatically receive free admission if he or she is a HMGS Member (any Chapter) and the event is submitted for inclusion in the Preliminary Events List. To qualify, a game must include at least 16 ‘gamer-hours’. A Gamer Hour = one gamer for one hour---example: 4 players for 4 hours = 16 Gamer Hours. Convention Management reserves the right to refuse any game or admission. Game Masters who are not HMGS Members register as normal attendees and pay the normal attendee admission fee. GM badges will be available at the Pre-Reg Desk at the convention.

Deadlines: (Submit your game by the deadline below)

For inclusion in on-line PEL: September 1st.
For inclusion in the Fall-In ™ Program book: October 5.
The final cut off for game registration is October 21.

You have worked hard to put on a good game. You deserve a good turnout of players and we want to help you get it. One of the best ways to bring your game the attention of players is getting it into the main Program listing. All games in the listing are also included in the two cross-references, giving the player three ways to find your game. Addendum games don’t get that benefit. Players may or may not check the loose sheets of the addendum when planning their schedules.

Don’t take the chance that the game you’ve put so much time and effort into gets ignored. Take a few minutes and register today!

Primary Event Registration Method: Use the form below!!!!

Alternative Game Submission Methods:

If you have multiple instances of the same game, you may prefer the following! Instead of using the form below, you can download GM Game Submission SpreadSheet fill it in with your games and email it to events@fall-in.org. (Most web browsers let you download the file by "right-clicking" on the link, then choosing "save as" to save the file to your computer.) Enter your event data into the fields on the Excel form as completely as possible (instructions are in the form itself), so Convention Management has as much information as possible for event scheduling and listing it for attendees in the Preliminary Event List (PEL) and program. When you have completed the Excel form, email it (as an attachment) to the Events Manager at events@fall-in.org. You can also contact the Events Manager if you have any questions about the Excel form.

There are two ways to print a Game Master Event Registration form, for mailing by snail mail:

Event Pre-registration Form in Word format
Event Pre-registration Form in PDF format
IMPORTANT NOTE: If you instead send the events coordinator an electronic (i.e., attached to an email) event registration, PLEASE send it in either Microsoft Word (.doc) or plain text (.txt) format! He is about to be buried by event registrations and this will make his job MUCH easier! Of course, files in other formats will be accepted but they'll get processed after the Word and text files are processed...

Also, when you send in an event registration, please name the file you send "name#.doc" or "name#.txt", where "name" is the short, pithy, one-word name for your game and "x" is a numeral. Why a numeral? For example, if you want to run your game three times at Fall-In 2012, you should send in three event registrations named name1.doc, name2.doc, and name3.doc. This will allow the events coordinator to sort the many event registrations he's going to receive MUCH faster and will ensure that your game gets properly slotted for three (or however many times you want) time slots!

If you have any questions about running a game at Fall-In 2012, PLEASE contact the Events Coordinator for swift and complete answers... His ultimate goal is to ensure that you run - and enjoy running - a great game!!!

On-line Game Registration Form

Directions: Please read the following prior to filling out the form.

One game per form – including multiple runs of the same scenario!

Enter your event data into the following fields, then press <Submit Form> button down at bottom of form.

Fill out this form as completely as possible, so Convention Management has as much information as possible for event scheduling and listing it for attendees in the Preliminary Event List (PEL) and program.

Put as much pertinent information in fields as you can; do not duplicate that information in the Description field. For example, Title should include any catchy phrase you want as title, and/or also name of battle, and date of battle. Title Example: "Tora! Tora! Tora!" – Pearl Harbor, 7 Dec. 1942

Since majority of information is already noted in other fields on form (Title, Scale, Period, Rules, Sponsor, etc.), length of Description field has been limited. Description need not be long (really, how much do you have to say about Pickett's Charge, Custer's Last Stand, Pearl Harbor, etc.!)

There are comments noted below, adjacent to those areas of the form that require some additional information which is needed to clarify certain fields.

Please use the tab key to navigate from field to field!

Fields with an * are required.

Important: To submit the same event run at different times, use your Back arrow on your PC to go back to the previous page and simply change the day/time to save typing. NOTE Some users have been having problems with this on AOL browsers. Once you log into AOL please open an Internet Explorer Window and register your event!

GM Last Name: *

GM First Name: *

Address:

City:

State/Province:

Zip/Postal Code:

Country:

Telephone:

Email: *

Assistant GM Names: (if any)

Club (if any):

Sponsor (if any):

Prize (if any, state type):

Event Title: *

include name of battle and date/year (Example: "Tora! Tora! Tora!" – Pearl Harbor, 7 Dec. 1942)

Please Note: that if you are presenting a lecture or other non-game event (and there are some great ones!), several of the data fields both above and below are not applicable. That's OK! Simply leave the non-applicable fields blank!

Event Description: * (maximum 400 characters - about 65 words - including spaces; convention management may edit - no history lessons!)
characters left

Event Scale: * If Event Scale is "Other", please specify:

Rules Used: *

------------------- please note if Home Rules:

Period: *

If Period is "Other", please specify:

Theme (Y/N)?

Osprey CAMPAIGNS Contest (Y/N)?

Maximum Players: * [Numbers Only]

Playing Time of Game (Hours): * [Numbers Only] Note: In addition to your Playing Time setup/takedown periods of 1 hour each will be reserved. If you need more than 1 hour please note your requirement in the comment section below

Day (Primary): (Your 1st choice for day of event)

Start (Primary): (Your 1st choice for time of event)
If you want to start a game after 8 PM, state it in the "Alternate Day/Times" field.

Alternate Day/Times this game can be scheduled:

Every bit of information you can supply about your event is useful... We're trying to give you, the GM, more and better input into the events-scheduling process!

Table Size:

If Table Size is "Other", please specify:

Remember that our game tables are constructed of 6’x2.5’ and 8’x2.5’ tables

Special Requirements: Information for the Events Mgr (power, wheel chair access, etc.):

Comments: Additional information to be included in the program (indicate if a certain age to play is required, adult must be present with child, Kid Friendly Game, Not Recommended For Kids, etc.))

Important: To submit the same event run at different times, use your Back arrow on your PC to go back to the previous page and simply change the day/time to save typing. NOTE Some users have been having problems with this on AOL browsers. Once you log into AOL please open an Internet Explorer Window and register your event!

If the form is complete please check this box before submitting: